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PLANNER TIPS
PLANNING A RALLY... HERE'S SOME GREAT SUGGESTIONS
(If you have any other's, please use the CONTACT US page and let us know)

ADVERTISE YOUR RALLY

  • Want participants... let them know
  • Want participants... give them enough time to fit it in their schedule.
  • Want participants... remind them more than once.

PRE-PLANNING

  • MAKE IT FUN!!! It's suppose to be fun for ALL.
  • Keep it affordable. Remember for many, they have rally fees, gas, dinner, babysitter... costly.
  • Make sure flyer has enough information as well as what they need. Be creative.
  • Make sure flyer has a phone number in case there is questions or problems.

CLUES

  • Keep them non-age specific. Not everyone knows who "Guy Lombardo" is.
  • Not everyone is a sports expert, mathematician, nuclear physicist. Keep that in mind!!
  • Even though you "require" it, don't expect everyone to bring everything you say. Be prepared.
  • Check & double check your clues. Make sure they work out correctly.
  • Have some one independent try your clues. Might be "easy" for you... but not others.
  • Verify you don't have extra "marks", folds, etc that might distract hunters the wrong way.
  • If there are multiple "Best Buys" in your boundaries... make sure you have a hint for them to tell which.
  • Make clues readable. Not poor copies, small fonts, etc. Remember, this is in a vehicle at often at night!!
  • Everyone has a cell. Give them a HOTLINE to call if they have a problem. You might have one too.
  • Not too many or too few clues. Time them, give an extra time cushion and make sure it fills your time frame.
  • Be creative... make it different. Repeating clues rally to rally can get old... especially for "regulars".
  • Make your final clue easy or have a panic option. We want everyone there, eventually!!
  • Make sure you have enough copies of each clue for people in car. IDEALLY 1 per person if possible.
  • Use security envelopes... hunters cheat and high power lights can read through envelopes.
  • Make envelopes unique or have unique stamp/wording on them. Can't be changed. Sneaky!!

DESTINATIONS

  • Pick good destinations.Easy in, easy out, well lit. Keep it safe.
  • Avoid mega-malls. Security doesn't like people running through the mall... no arrests.
  • If they have to enter a destination... GET PERMISSION!!
  • Check ALL the phonebooks you can for your destinations... not everyone has the right ones.
  • Avoid "new" businesses... may not be in the phonebook, yet.
  • Use common sense... people staring in windows worry some passer bys.
  • If possible, get people out of car sometimes. Four hours plus can cramp bodies!!

FINAL DESTINATION

  • Make sure they know you are coming. You DON'T want to piss off the management and staff!!
  • Make sure there is enough room, together, for all. We play together, we want to eat together.
  • If tight seating, assign tables. That way 4 people don't take a 6 position table.
  • Take into account local "prom" night, "homecoming", "Hallmark holidays"... may make them even busier!
  • Keep final destination close to start. People leave cars at start and will need to go get em after.
  • Make sure planners can easily be found. Hunters "race in" to turn in packets. Make it easy.
  • Post your clues with answers. People want to see where they made a mistake.
  • Check envelopes carefully making sure they are opened properly and not resealed.
  • Check and make sure clues are solved enough... helps stop "cheaters" and "followers".

RALLY START ANNOUNCEMENTS

  • Give enough information and specify boundaries.
  • If you ran into a last minute problem, make sure all know about it and the work-around.
  • Synchronize watches. You are giving them an exact deadline... they should know your exact time.
  • Explain what is required at end and recommend they put clues in numerical order.
  • Remind them to send in one person with packet at final destination. It's quicker.
  • Explain any points or disqualification possibilities. Want everyone on the same page.

AWARDS PRESENTATION

  • Divide prize money properly. Participants shouldn't be on rallies to make money... wrong reason.
  • Typically award top 3 prizes of course with 1st being biggest for their upcoming effort.
  • If you have too much money... you charged to much.
  • Signup money is not to PAY you. It should cover your prizes, expenses, and your meal. That's it.
  • If winners refuse to put on next rally, they should move to last place. That's only fair.
  • Make sure EVERYONE can hear you at destination. Everyone wants to know results after all.

The whole purpose of this website is to get your information out. If people don't know about it, they won't signup. Years past, we received an announcement in the mail and hung it on the fridge. Today, it's all electronic and might get easily overlooked. REMIND THEM!!!


DATES HIGHLIGHTED... RALLIES SCHEDULED
November 2018
       
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December 2018
           
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January 2019
   
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February 2019
         
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March 2019
         
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April 2019
 
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May 2019
     
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June 2019
           
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July 2019
 
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August 2019
       
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September 2019
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October 2019
   
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